How FillFaster Features Empower Small and Medium Businesses

Small and medium-sized businesses (SMBs) face many challenges. One big one is dealing with paperwork. Imagine the stacks of forms, contracts, and documents that pile up every day. This isn’t just messy; it drains your time.

Handling paperwork the old way takes hours. You print, fill out, sign, scan, and send documents. This takes time away from what truly matters: growing your business. It adds a heavy load to your daily tasks. Mistakes can easily happen, causing more delays. Storing all that paper also becomes a headache, using up valuable space. And waiting for documents to be signed or returned can slow down important business steps. These obstacles can stop a business from reaching its full potential.

What if there was a simpler way to handle documents? Imagine a tool that makes dealing with paperwork smooth and easy. FillFaster is built to do exactly that. It helps SMBs change their paperwork problems into opportunities for growth and better efficiency.

Core FillFaster Features Every SMB Needs

FillFaster offers key features that help small and medium-sized businesses work better. These tools are designed to make daily tasks easier and faster. Let’s look at what each feature does and how it helps your business.

Easy Form Creation from PDF Documents

Do you have existing PDF documents you use all the time? FillFaster lets you turn them into forms people can fill out on their computer or phone. Your existing PDFs become new, interactive forms.

Why this matters for SMBs:

• You save time. No need to create new forms from scratch.
• You can use documents you already have.
• You won’t need expensive design tools or extra help to make forms.
• It makes things like onboarding new clients, getting contracts signed, and collecting information much simpler.

Digital Signature (eSignatures)

FillFaster provides secure ways to get signatures on documents. These digital signatures are legally binding. You simply send a link to someone. They open it, sign it digitally, and you get the signed document back quickly.

Why this matters for SMBs:

• Contracts and approvals happen much faster.
• It helps you follow rules and regulations.
• You save money on printing, scanning, and mailing.
• It makes your business look more professional.
• These digital signatures are valid in the eyes of the law, which is important for any agreements your business makes.

Mobile-Friendly Accessibility

Imagine needing a form filled out, but your client is on the go. FillFaster forms and documents work well on any device. Whether it’s a desktop computer, a tablet, or a smartphone, your forms will look good and be easy to use.

Why this matters for SMBs:

• It offers flexibility for your team members, even if they are working remotely.
• Clients can fill out and sign documents from anywhere, at any time.
• This improves convenience for everyone involved.

Client Self-Service & Shareable Links

FillFaster allows clients to easily access, fill out, and submit documents on their own. You can send them a secure link, and they can complete the process without your constant help.

Why this matters for SMBs:

• It gives clients more control.
• It cuts down on back-and-forth emails and calls.
• Processes that involve clients, like intake forms or consent forms, become much faster.

Autocomplete & Pre-Filled Data

Think about forms where you have to type the same information over and over. FillFaster can automatically fill in certain fields for you. This saves time and helps prevent typos or mistakes.

Why this matters for SMBs:

• Your data will be more accurate.
• Forms get completed faster.
• It provides a smoother experience, especially for clients who fill out your forms often or for internal processes with repeated information.

CRM Integrations & Webhooks

Does your business use a Customer Relationship Management (CRM) system or other software? FillFaster can connect with popular CRM tools and other applications. This happens through webhooks and APIs. For example, when a client signs a contract in FillFaster, that information can automatically update in your CRM.

Why this matters for SMBs:

• You can automate parts of your workflow.
• All your customer information stays in one place and is up-to-date.
• It reduces the need to manually enter data, which saves time and lowers the chance of errors.
• For instance, new lead data from a form could automatically sync to your sales pipeline. Or, a signed contract’s status could update in your project management tool.

Templates & Customization

FillFaster provides ready-to-use templates for many common business needs. You can also customize your forms to match your company’s look. Add your logo, choose your brand colors, and make the forms truly yours.

Why this matters for SMBs:

• You save time on designing forms from scratch.
• Your documents will always have a consistent brand identity.
• This helps you create a professional image for your business.

Audit Trails & Security

Security is important for any business. FillFaster has strong security measures in place. It also keeps an audit trail, which means it tracks every action taken on a document. You can see who viewed, edited, or signed a document and when.

Why this matters for SMBs:

• It helps you meet legal requirements.
• It ensures the integrity of your data.
• It helps prevent fraud.
• You get peace of mind knowing your sensitive business documents are handled securely.

Why Shifting to Digital Matters for SMBs (and How FillFaster Helps)

Thinking about handling less paperwork? Moving to digital processes is a smart strategy for small and medium-sized businesses like yours. It helps you stay competitive, operate more smoothly, and serve your customers better. Here’s why making this shift is so valuable, and how FillFaster makes it simple.

Keeping Up and Standing Out

Customers and business partners expect quick, digital interactions today. If your business relies heavily on paper, it might appear a bit behind. FillFaster helps you modernize by making it easy to create digital forms, get signatures online, and offer self-service options. This shows you’re current, efficient, and ready to meet modern expectations.

Making Your Workday Easier 

Paper processes often lead to extra work. The manual, paper-based workflows also are inherently slow and prone to errors. 

Think about the time spent printing, scanning, mailing, and typing information over and over. This takes away the time you could spend growing your business or helping customers. 

FillFaster steps in to handle these tasks for you. Imagine easily turning an existing PDF into a fillable form, having common details automatically filled in, or connecting forms directly to your customer system. That means less busywork for your team and more time for what truly matters.

Saving Money (and Being Kinder to the Planet)

Consider how much you spend on paper, ink, postage, and even storing all those physical files. These costs add up! Going digital with FillFaster significantly reduces these expenses. Plus, using less paper is good for the environment, helping your business be more sustainable.

📖 Further Reading: The Eco-Friendly Choice: How Online Document Signing Reduces Your Carbon Footprint

Fewer Mistakes, More Security 

When you manually enter information, mistakes can happen. And physical documents can easily get lost or accessed by the wrong people. 

FillFaster helps you avoid these issues. With features that automatically fill details and secure digital records for everything, your information stays accurate and protected. This provides peace of mind and helps you meet any rules for handling sensitive data.

Happier Customers and a Happier Team 

Customers expect convenience. They want things to be straightforward. Giving them the option to fill out forms and sign documents digitally, from any device, whenever it suits them, makes their experience much better. And it’s not just for customers! Your team will appreciate the smoother workflows, reduced administrative tasks, and the flexibility of working from anywhere. FillFaster’s self-service and mobile-friendly features contribute to higher satisfaction for both your clients and your employees.

FillFaster provides straightforward tools to help your business move away from paper and embrace a more efficient, modern, and customer-friendly way of operating.

Comparing FillFaster vs. Manual Processes

When it comes to handling forms, signatures, and client interactions, businesses often rely on traditional methods or embrace digital solutions. Let’s look at how FillFaster stacks up against sticking with manual, paper-based processes.

Aspect	Manual Processes	FillFaster
Efficiency & Speed	Involves printing, distributing, waiting for physical returns, scanning, and manual data entry. This is slow and causes delays.	Automates steps: send digitally, fill on any device, sign instantly. Data can be pre-filled, and documents return right away. This drastically cuts down on processing time, letting you move faster.
Cost	Incur direct costs for paper, ink, printing equipment maintenance, postage, and physical storage. Plus, hidden costs from wasted employee time and correcting errors.	Significantly reduces or eliminates material costs (paper, ink). Minimizes manual effort and errors, saving on labor and rework expenses.
Accuracy & Errors	Prone to human error during manual data entry, handwriting misinterpretation, and misplaced documents. Mistakes are time-consuming to fix.	Improves accuracy through features like autocomplete, pre-filled data, and direct integrations. This minimizes typos and ensures consistent, reliable information.
Security & Compliance	Physical documents can be lost, damaged, or accessed by unauthorized individuals. Difficult to track who did what, making compliance challenging.	Offers robust digital security measures, encryption, and comprehensive audit trails. Every action is logged, providing a clear record for compliance and ensuring sensitive information is protected from start to finish.
Customer & User Experience	Can be inconvenient for customers who need to print, fill out, and return documents. For your team, it means repetitive administrative tasks.	Provides a smooth, convenient experience. Customers can complete tasks from anywhere, on any device. Your team benefits from less administrative burden and more time for customer engagement, leading to greater satisfaction for everyone.
Accessibility & Flexibility	Tied to physical location and office hours. Accessing or signing documents often requires being physically present or relying on slow mail services.	Offers anytime, anywhere access. Documents and forms are available online, meaning your team and clients can work efficiently whether they’re in the office, at home, or on the go.

Choosing FillFaster means moving away from the inefficiencies and limitations of paper and embracing a more productive, secure, and customer-friendly way of doing business.

Real-World Applications for SMBs

FillFaster isn’t just a tool with features; it’s a practical solution that can be put to work across your entire business. Let’s look at some concrete examples of how small and medium-sized businesses can use FillFaster in different departments and everyday situations.

Sales & Marketing Use Cases

For your sales and marketing efforts, speed and a professional image are key. FillFaster helps you connect with potential and current clients more effectively.

• Client Proposals: Easily send out professional proposals that clients can review and digitally sign, speeding up the sales cycle.
• Lead Capture Forms on Websites: Create engaging, mobile-friendly forms to capture new leads directly from your website. You can even pre-fill known data if they’re a returning visitor.
• Swift Client Agreement Signing: Get service agreements, project contracts, or non-disclosure agreements signed quickly and legally, without the back-and-forth of printing and scanning.
• Examples: Imagine effortlessly onboarding new clients by sending a single link for all their intake forms and initial agreements. Or, collect marketing opt-ins at events or online with easy-to-complete digital forms, ensuring compliance.

HR & Onboarding Use Cases

Streamlining HR processes can save a lot of time and create a great first impression for new hires.

• Employment Contracts: Issue and get secure digital signatures on employment contracts, ensuring legal validity and a smooth start.
• New Hire Paperwork: Consolidate all new employee documents—tax forms, emergency contacts, direct deposit—into one digital package they can complete before their first day.
• Policy Acknowledgments: Ensure all employees acknowledge reading and understanding company policies (e.g., IT policy, safety guidelines) with a simple digital sign-off.
• Performance Reviews: Conduct and document performance reviews digitally, making tracking and record-keeping easier.
• Examples: Think about streamlining the entire employee onboarding process, from the initial offer letter acceptance to benefits enrollment and mandatory compliance training acknowledgments, all done digitally.

Operations & Administration Use Cases

Efficiency in daily operations and administration keeps your business running smoothly. FillFaster can help digitize many routine tasks.

• Work Orders: Create and dispatch digital work orders that field staff can access, update, and get client signatures on from their mobile devices.
• Internal Checklists: Digitize routine inspection checklists, equipment maintenance logs, or daily opening/closing procedures for easy completion and record-keeping.
• Service Agreements: Send out and manage recurring service agreements or one-time job contracts for client sign-off.
• General Internal Approvals: Streamline approval processes for things like leave requests, budget authorizations, or project phase sign-offs within your team.
• Examples: Digitizing facility maintenance requests means faster response times. Using digital internal audit checklists ensures consistent checks and easy record access.

Finance & Accounting Use Cases

Accuracy and timely approvals are critical in finance. FillFaster can support various financial processes.

• Expense Reports: Create digital forms for employees to submit expense reports, attaching receipts directly.
• Invoice Generation (if applicable through integration): While FillFaster isn’t an accounting system, its integration capabilities mean form submissions (e.g., for services rendered) could trigger invoice generation in connected software.
• Payment Authorization Forms: Get quick, secure digital approvals for vendor payments or specific financial disbursements.
• Examples: Expediting approval processes for purchase orders means your team can get necessary materials or services faster. Digitizing vendor payment authorization forms ensures timely and well-documented transactions.

Getting Started with FillFaster: A Simple Step

Ready to move past the paperwork pile and discover how FillFaster can make your business run smoother? Getting started is designed to be straightforward, so you can quickly experience the benefits for yourself.

We believe in making it easy for you to see the difference. That’s why we offer a way for you to explore FillFaster without a big commitment. You can start a free trial today or sign up for a basic plan, giving you immediate access to many of the features we’ve discussed.

It takes just a few moments to set up your account. From there, you can begin transforming your existing PDFs into digital forms, sending out documents for e-signatures, or creating your first automated workflow. You’ll quickly see how simple it is to:

• Create your first digital form.
• Send a document for a secure e-signature.
• Streamline a common business process.

There’s no complex setup or lengthy training required. Our goal is to help you start saving time and improving your operations right away.

Take the first step towards a more efficient, modern business.

Explore FillFaster for yourself and see how easy it is to make the digital leap.